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Job ID: 134552

Operations Specialist, College of Natural, Behavioral, and Health Sciences
Simmons University

Date Posted Dec. 6, 2019
Title Operations Specialist, College of Natural, Behavioral, and Health Sciences
University Simmons University
Boston, MA, United States
Department Administration
Application Deadline Open until filled
Position Start Date Available immediately
  • Research Scientist/Associate
    Professional Staff
  • Social and Behavioral Medicine
    Health Sciences - General

Essential Functions

Data Management (40%)
  • Develop and implement data management best practices for the Department Chairs/Program Directors within the College
  • Oversee faculty status, workload, and scheduling
  • Manage database of adjunct teaching information (deployment, utilization, evaluations)
  • Manage and report on enrollment statistics on majors, minors, and other key program activities and initiatives
  • Deliver annual and/or semester based reports assisting and informing Department Chairs/Programs for regular analysis and ensuring data integrity
  • Manage course evaluation and appropriate assessment recommendations
  • And Other Duties as Assigned

Budget Management (30%)
  • Develop, manage to, and monitor department(s) budget responsibilities
  • Assist with budget planning and submission process
  • Oversee timely invoice and expense management in collaboration with University's accounting department
  • Oversee student need assessment, and budgeting
  • And Other Duties as Assigned

Operations Management (30%)
  • Work collaboratively and Liaison with the Offices of the Registrar, Institutional Research and Human Resources
  • Support faculty searches; submit job postings, managing applicant files and materials
  • Support faculty review processes; manage dossier submission and review stages
  • Support course scheduling
  • Manage faculty appointment letters and records
  • Manage vendor contracts on an as needed basis
  • And Other Duties as Assigned

  • Bachelor's degree or equivalent work experience required
  • Minimum of three to five years of work experience in an operations function
  • Prior experience in higher education academic administration preferred
  • Exceptional planning and organizational skills, and proven experience taking initiative and having ownership of projects
  • Excellent working knowledge of MS Excel (specifically, advanced formulas, pivot tables and charts)
  • Excellent communication, analytical thinking, and problem solving abilities
  • Proven ability to perform duties with a high level of professionalism, flexibility; discretion, judgment, diplomacy and tact
  • Ability to multi-task, adapt to changing priorities, and meet deadlines
  • Experience with budgetary responsibilities a plus
  • Knowledge of Tableau, Adobe Suite, Workday and/or other data management software
  • Ability to work well with culturally diverse populations within an organization

Required Application Materials:
  • Resume
  • Cover Letter

Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).

Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

To apply, visit

Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.

We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.

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applying for or inquiring about this job announcement.

Contact Information

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